Stages in preparation for publication or presentation

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Titivillus Editing for the Health Sciences

Preparing Ideas and Research Results for Publication

Timothy DeVinney, Author's Editor and Copy Editor
Titivillus Editorial Services

Stage 4. Send Text, Tables, and Figures for Editing by the Copy Editor

Objective: to send all materials safely to the copy editor.


There are two basic ways to transmit files over the Internet.

First, files can be sent and received as an e-mail attachment. This is simple and often sufficient, but may be subject to restrictions on size imposed by the sender's or the receiver's ISP; and if it fails, then the entire file has to be sent again from scratch. Furthermore, it is difficult to get a confirmation that the file has been received correctly.

Second, files can also be sent via FTP (file transfer protocol) which is based on a set of programs: a server on the Internet that receives, holds, and sends the file or files as requested, and a client program on the individual's computer that sends the file or files out to the server or goes to the server to get them. FTP has the advantage that it can handle larger files than those attached to an e-mail, and if interrupted it can restart from where it left off and not have to start the whole process over again from the beginning. It also gives you a better idea of whether the file has been sent or received correctly.

Key to symbols used on this page

{ } a value to be filled in as appropriate (eg, "select {filename}" for mypaper.doc means select the file mypaper.doc)
-> left mouse click on...
d-> left mouse click, hold down mouse button, and drag
r-> right mouse click on...


Steps for sending MS

(For FTP transmissions, go to step 8)

Steps for sending e-mail attachments

Step 1. Open your e-mail program

Step 2. Type in address, subject, and your message

Step 3. ->Attach (on the toolbar)

Step 4. From the dialog box, browse to find file or files to attach

Step 5. ->Open

Step 6. Queue the e-mail message and attached file (if necessary)

Step 7. Send e-mail message with attached file

Steps for FTP

(Note: this facility is still under construction.)

Step 8. Open your FTP client

Step 9. Connect to the FTP server (by address)

Step 10. Navigate to FTP folder

Step 11. Select file

Step12. ->Upload

Final step to start the editing

Step 13. make first payment to the copy editor as decided in stage 3: agreement. For payment options and steps, see the payment procedures page.

For the next step, go to stage 5: text editing by the copy editor.

URL for this page: http://www.HeathSciEdit.com/tes-stage04.htm
© 2003–2006 Timothy DeVinney. Page last updated November 24, 2005.